How to Alter Grades Online: A Comprehensive Guide

In today’s digital age, managing grades online has become a common practice for both students and educators. However, there may be instances where altering grades online becomes necessary. Whether it’s a mistake in the grading process or a change due to extenuating circumstances, this guide will walk you through the steps to alter grades online effectively and securely.

Understanding the Process

Before diving into the steps to alter grades online, it’s essential to understand the process and the potential implications. Most educational institutions have a standardized grading system that includes the ability to view, add, or modify grades. However, altering grades requires proper authorization and follows a specific protocol to ensure accuracy and integrity.

Steps to Alter Grades Online

1. Log in to the Grading System: Access the online grading system by entering your username and password. This is typically done through the institution’s learning management system (LMS) or a dedicated grading platform.

2. Navigate to the Gradebook: Once logged in, locate the gradebook section. This is where all grades are stored and managed.

3. Identify the Grade to be Altered: Scroll through the gradebook to find the specific grade that needs to be altered. Pay attention to the student’s name, course, and assignment to ensure accuracy.

4. Request Authorization: Before making any changes, it’s crucial to have proper authorization. This may involve consulting with the instructor or department chairperson, depending on the institution’s policies. Obtain the necessary approval before proceeding.

5. Make the Grade Change: Once authorized, select the grade to be altered and enter the new grade. Be sure to double-check the assignment or exam for any discrepancies that may have caused the initial grade to be incorrect.

6. Save and Confirm: After making the necessary changes, save the gradebook and confirm the alterations. Ensure that the new grade is visible to the student and any other relevant parties.

7. Document the Change: It’s important to document the reason for the grade alteration. This information can be helpful for future reference and ensures transparency in the grading process.

8. Notify the Student: Communicate the grade alteration to the student. This can be done through email, phone, or in-person, depending on the institution’s policies and the nature of the change.

Best Practices for Online Grade Alteration

– Always ensure that you have proper authorization before making any changes to grades.
– Double-check the gradebook for any discrepancies before making alterations.
– Document the reason for the grade alteration to maintain transparency.
– Communicate the change to the student promptly and professionally.
– Stay informed about your institution’s policies and procedures for online grade alteration.

By following these steps and best practices, you can alter grades online effectively and securely. Remember, maintaining the integrity of the grading process is crucial for both students and educators.